Benefits of M-Files Quality and Compliance Solutions
Organize and manage all quality documents, such as Standard Operating Procedures (SOPs), policies and work instructions with complete major/minor version history, automatic permissions, built-in annotation and redlining, eSigning, configurable workflows, several publishing options and unprecedented ease of use.
Manage a single key document in several languages simultaneously, with dedicated workflows for both document creation and translation. Great for global policies, user guides, patient material etc.
Provide controlled printing with printout copy stamping and tracking of controlled printouts.
Ensure that quality documents are actually learned by the correct personnel.
Training and Learning
Elevate any content, such as quality documents and courses, into mandatory learning material for selected staff. Define the learners via any HR property, role or group membership.
Automate: System automatically calculates and constantly updates a personal training to-do list for every person, including a full induction training list for the new employee.
Extend training requirements to personnel without login access to M-Files QMS system, such as factory workers, temporary staff and subcontractors.
Build up-to-date reports on training performance, or pending and overdue training requirements.
Quality assurance, audits and deviations
Manage audits and inspections, and efficiently record and process deviations, audit findings and risks.
Easily store all audit records, files and email correspondence.
Ensure corrective actions are actually completed in due time - and not forgotten in memos, spreadsheets or emails.
Assign role-based access rights and track experience and skills for employees and subcontractors.
Extend learning and qualification requirements to any personnel, including external persons with no login access to the M-Files QMS system.
Periodic task automation
Automate recurring tasks and processes, and capture auditable evidence of all task completion with comprehensive task handling capabilities.
Inventory, lists and registries
Build and manage company-specific inventories and lists, including software and hardware inventories, with full version history.
M-Files QMS provides a rich set of approval and signing options from single-click workflow approval all the way to Part 11 compliant eSigning or legally binding digital signatures. Please learn more at this white paper M-Files Approval and Signing Solutions.
PDF overlay processing, watermarking and content protection with certificates.
Calendar view with integrated scheduling and follow-up reminders.
Ensure sensitive documents exclusively remain in the M-Files QMS system with the Print and Download Prevention feature.